This Week’s Tip: Export Images from Word Files

Did you know that Word’s DOCX file format is a glorified ZIP file? Change the extension to ZIP, unzip it, and you’ll find all of the document’s original assets, including the images as individual files in a folder.

More importantly, InDesign can access the original high-resolution images when you place a DOCX file, even if they’re CMYK. The older DOC format converts all images to RGB PNG files.

***This tip courtesy of InDesign Secrets… we just HAD to share!




What Would Ed Do?

At Intellezy, we take pride in the solid Instructional Design of our content. It’s why we strive to work with some of the top trainers in the industry. We are a team of educators, and our focus is on creating quality short-segment videos that are going to help our students retain the information they learn.  

We recently received an email from a user describing how helpful an Excel course by Ed McCrae was, which is not unusual fan mail for us. However, what really got us excited was how the user stated their whole team is now asking themselves “What Would Ed Do?” when they are stumped in Excel.  The user’s team at this particular company made a connection with Ed as he was teaching because the learners could see his facial expressions, gestures, and voice because Ed never left the screen. He was with them throughout the whole duration of the course, just as a live instructor would be. Now, it begs the question would this have happened with a typical eLearning course with the screenshot and voiceover? Maybe… but I doubt it. Our brains are wired for face-to-face communication; the information flows better when you see the other person speaking because you see how they are conveying the information.  Video in general is booming, both in the marketing and education space, because our brains consume the information easier and faster than reading text. Additionally, our brains remember 95% of the information given in video compared to only 10% when the information is given in text.

As you know, there are thousands of eLearning courses to choose from, and we at Intellezy know your time is valuable. If you are in a corporate setting, we also know you have about 20 minutes of your work week to devote to training, so make it count. Choose training that will make a lasting impression and help you retain the information. Choose training that is up to date with your applications, and that provides projects and exercise files that mimic live situations. Choose Intellezy and soon you’ll be asking yourself, “What Would Ed Do?” 

PowerPoint tip for navigating graphics

by Carol Marion, Senior Media Designer

You just created a fantastic graphic illustrating the new workflow or process on a PowerPoint slide. Your client will love it! The presentation is tomorrow and you need to make updates. But now it’s hard to select parts of the graphic. Too many shapes in the way. 

PowerPoint has an easy way to see and select any object on a slide. Select any shape and go to the Drawing Tools Format ribbon. In the Arrange group, click on Selection Pane. In the pane, every text box and object is listed. Click on each object to select it. You can drag them up or down in the stacking order, or click the eye icon to hide the object while you work on another. You can even double-click on a listing to rename the object for easier identification. 

Now, go wow that client!

Sorting Deleted Items by Date Deleted, Not Date Received

by Pam Conway, CLO and VP of Operations @ Intellezy

Recently, while working in my home office, my cat, Edgar, hopped up on my desk and promptly parked himself on my keyboard. Before I could dislodge him, his furry behind managed to delete a huge swath of messages in my Outlook Inbox. These weren’t all new messages, I quickly realized. Many were a few weeks old, left in my inbox as reminders to follow up. When I hurried over to my Deleted Items folder and remembered that it lists all messages in the order they were received, not the order in which they were deleted, I understood the magnitude of Edgar’s actions. I would need to recall the exact subject lines of each message deleted and then scroll through the deleted items folder in the hopes of finding them further back in the chronology. The problem? I couldn’t recall the specifics of a single message, only that I was missing at least a dozen or more.

What to do?! Well, luckily, I remembered my ability to customize the field headings in any folder and I was able to add a column that allowed me to sort the contents of my deleted items folder by when it was modified, which equated to the date it was deleted. Here’s how I did it:

1. In the deleted items folder, click the View tab and then click View Settings.

2. Next, click the Columns button.

3. Click the dropdown arrow for the Select available columns from list.

4. Select Date/Time fields.

5. Select Modified from the list and then click the Add button. The Modified column heading will be added to the list of column headings on the left. It will appear in the last position, which equates to the far right of the list of columns in the folder.

6. Use the Move Up button if you want the Modified column to appear in a different location.

7. Click OK in each of the two dialog boxes to return to the deleted items folder.

8. You will now see a Modified column header. Click the header to sort by this field. All recently deleted messages will now appear at the top of your deleted items!

Online Meeting Etiquette

Did you know that 15 percent of an organizations collective time is spent in meetings? (Harvard Business Review) However, not all meetings can be held in person.  As companies expand worldwide, online conferencing is becoming an essential tool for them to collaborate and share ideas quickly.

Yet, not being physically present during a meeting can have its challenges, and professionalism can be often be tricky when participants are note face to face.  That is why Intellezy produced an Online Meeting Etiquette course, which will teach you the valuable skills it takes to make an online meeting professional and engaging.

 

Online Meeting Etiquette:  https://www.youtube.com/watch?v=hFAUCrymsQM