Personal Vault- OneDrive

Microsoft just recently announced a new feature that anyone who uses OneDrive should take note of. It’s called Personal Vault, and it’s a protected area in OneDrive that adds an extra a layer of security, such as your fingerprint, a PIN, or a code sent to you via email or SMS.

Anyone using OneDrive has access to Personal Vault, regardless if you are using personal OneDrive or OneDrive for business.

In today’s climate of security breaches and cyber threats, protecting your data is imperative.

Read more about Personal Vault here.

Interested in learning more about security? Check out our Cyber Security For The End User course.

By some estimates, over 90% of security breaches can be prevented by simple security awareness. This course is designed for everyday computer users and will help identify and prevent common cyber threats through awareness and the development of basic good habits.

This Week’s Tip: Export Images from Word Files

Did you know that Word’s DOCX file format is a glorified ZIP file? Change the extension to ZIP, unzip it, and you’ll find all of the document’s original assets, including the images as individual files in a folder.

More importantly, InDesign can access the original high-resolution images when you place a DOCX file, even if they’re CMYK. The older DOC format converts all images to RGB PNG files.

***This tip courtesy of InDesign Secrets… we just HAD to share!




Exciting New Partnership Announcement for Intellezy & GO1

We are thrilled to announce we have teamed up with GO1 to help distribute Intellezy content globally. GO1 is an established leader in online learning and education, covering areas such as South Africa, Vietnam, Malaysia and The United Kingdom. Intellezy is an award-winning content provider delivering relevant content on Microsoft Office, Office 365, Adobe IT and Business Skills needs.

GO1 is your one-stop training solutions and eLearning resource. Giving the users the ability to curate content combined with choosing from an ongoing growing library of courses, GO1 has you covered.

Click here to learn more about how GO1 and Intellezy can benefit your organization!

Intellezy vs Live Training – Round 1

by John Dukarski-French, Senior Project Manager   

First off, in full disclosure, I’ve worked at Intellezy for the last few years. I have been spoiled from a training and development standpoint (and others) since I walked in the door. Not only because we provide training on a lot of the topics and software that I want to learn, but because we have a steadfast culture of personal growth and development that runs from the top to the bottom of our organization. I’ve worked in this industry for the last decade, and far too often, I have observed, and been a part of, different training and educational organizations that do not take the investment in training and developing their own employees seriously. That is not the case here at Intellezy.

I recently decided to take a certification preparation course on the PMP (Project Management Professional) exam. I work as a project manager (among other things) and wanted to see how difficult and time-consuming it would be to prep for and take the PMP exam. Spoiler alert: It is A LOT of work and time. I had exhausted all of the Project Management courses Intellezy had currently offered, so I took a PMP Certification course with one of our partners. I will say the content and the instructor were exceptional, but throughout the Monday through Friday 9:00 AM – 5:30 PM live course (which was hard to work into my schedule…it took months), I found myself constantly thinking about and missing Intellezy’s course format.

As I sat through our partner’s PMP course, I had to wait for the slower learners to catch up on the presented material, and due to that, our instructor had to rush through other content that I needed. I think of myself as intelligent and quick on the uptake, but at times throughout the course, I struggled to keep up and truly understand the content before we moved on because of the pace we had to keep to put us back on schedule. While the course was recorded and put in the system for review after each day, there was no way I was going to sift through 8+ hours of a recording for the area I needed. At that, the parts I really needed were not taught in depth anyway due to the aforementioned time constraints.

Again, my experience overall with my PMP course was not in itself bad. It was a good experience, but it is no longer my preferred method after experiencing Intellezy’s course format.

On the Intellezy platform, I am able to access the course or specific video topic I want. I can also do this quickly, whenever and wherever I need it. I do it at my own pace and can re-watch content I do not understand or fast forward through content I already know. I also like being able to come back to the content later when I realize my brain is just “done” or has learned all it wants to before fatigue sets in and I do not retain anything further.

This is just my opinion, and I know it will be different for everyone. However, if you do want to try out Intellezy and our format free for 10 days (with no credit card number required), you can do so by navigating to http://www.intellezy.com/subscriptions and choosing our 10 Day Free Trial.

Lastly, let’s talk about Price. Since I took the class with one of our partners, it was free for me. Otherwise the course would have been well over a thousand dollars. You can get access to the Intellezy Full Library for $99.95 for a full year or $14.95 per month. Reach out to us any time if you have questions at info@intellezy.com or call us at 781-295-1410.

THE ART OF DIPLOMACY

I have been working in the entertainment industry in some form or fashion since I was 13 years old. I started in summer stock theater backstage, did public relations, ticket sales, and performing. In college, I was involved in stage production as well as event planning for a 3000-seat venue. After graduation, I moved to Los Angeles and started working at a talent agency, then at a music company, then for an A-list producer, and then finally at a movie studio. I don’t say all this to brag (though come on, my career has been COOL) but rather to highlight the one thing that was consistent about almost every single job… REALLY TOUGH BOSSES. (Yes, a few were amazing!) The entertainment industry is not for the faint of heart and you must develop a thick skin quickly or it will eat you up and spit you out. To be perfectly frank, agents, producers, directors, etc. are under tremendous pressure, and often have egos and totally unrealistic expectations of what a human being can do. But when you work with music and movie stars on million dollar deals that will be seen all over the world, the stars in your eyes can make it all feel worthwhile.

So with tough bosses in a tough industry, how did I stay successful? Well, growing up, there was this giant paperclip on my dad’s work desk with a plaque on it that said “Diplomacy is the art of letting someone else have your way,” and that has been my motto since I started working. Magic words, I assure you. There were many times I had to stand up for myself with a boss. There were also many times when I had to take a deep breath and, like Elsa. say “let it go.” I had to learn skills that allowed me to take “feedback” constructively, sifting through emotion – theirs and mine – and hear the real issue at hand so I could respond professionally and walk away unscathed and hopefully, with a plan for improvement. It wasn’t easy but it was necessary. Staying in a positive place and focusing on the real meat and potatoes of any issue is crucial to workplace success.

Ya’ll thought I was kidding! Here it is. Words to live by from my dad’s desk.

Be brave, be awesome and smile whenever possible.
Kristen Teixeira


*Need to master some workplace diplomacy? Check out our Business Skills titles!

How to break bad habits with Intellezy

by Pamela Dumont, Channel Partner Manager

Habits can be good or bad, and I am one to have a fair amount of bad habits. Examples include: not folding laundry, eating something called “lunch dessert,” and using Ummm as a filler word. Eeeek! On the flipside, I do have some good habits as well. I floss my teeth, I work out, and take my vitamins on the daily.

Habits are hard to break, and habits are hard to develop. What I have learned is that to break or to develop habits takes time. You can’t overcome them all at once. For any changes to occur, you need to be specific on what you are going to change, and practice it consistently, until one day it just flows.

How do habits and Intellezy training relate? Intellezy’s content helps you break out of old habits and develop new habits, especially when it comes Microsoft Office products. If you are like me and have been using Microsoft Office since the early 2000s, you probably have picked up some bad habits along the way. Maybe you learned a specific skill from the very beginning, and although you may have been shown new tricks along the way, you never took the time to really learn them and implement them. For example, we all know that coworker who uses space bar instead of Tab to indent a paragraph, or the sales or marketing person who doesn’t take advantage of slide master in PowerPoint so the slides match, or my personal favorite, as someone who reads and edits contracts and agreements, the person who manually uses strikethroughs instead of track changes in Word. STOP THE INSANITY PEOPLE!

Want to do these people (or yourself) a huge favor so they get with 2019? Refer them to Intellezy to help them STOP performing skills from the early 2000’s! As humans, we need to break down our training in smaller segments to aid us in our learning process, and we also need constant reinforcement to remember that learned behavior. On top of this, we need to make the effort to practice this new skill each day to make it a habit. This is why I love Intellezy’s content. It is broken down into micro-lessons, so you can just quickly reference what was taught and go back to it when you need to refresh your memory in just a couple of minutes. You then can implement and apply those new skills each day making your daily work routine more efficient. So make 2019 the year you take the challenge and ask yourself “What is outdated in my Microsoft Office skill set?” and change it! Learn the new skill, practice it each day until it becomes a habit, and then move on. Before you know it, those new skills will make you the Microsoft Office superstar you were always meant to be.

Intellezy offers learning at your pace in segmented, easy to follow videos, from beginner to advanced. Check out all of our titles, especially the new 2019 releases and Office 365 updates.

Uncomplicate Your Nested IF Statements with the New IFS Function


If you’ve ever had to write a nested IF function in Excel, you know how complicated they can get. You might get to the end, nervously hit Enter, and see that the whole thing has failed because you forgot a few parentheses, or you missed a comma. Well, if you have Office 365 or Office 2019, you now have access to a ridiculously easy way to create nested IF statements. It’s called the IFS function. 

Excel doesn’t often debut new functions, but boy is this one a gamechanger. Just liked a nested IF, it tests if various conditions are true, and then returns a value accordingly. Here’s the syntax of the IFS function:

=IFS([Something is True1, Value if True1,Something is True2,Value if True2,Something is True3,Value if True3)

You can test up to 127 conditions. That’s right, 127! But it’s always best practice not to have too many conditions, as it can be difficult to test and modify something that long. But hey, if you are so inclined, go for it.

The easiest way to learn how to use IFS function? Watch our video and see it in action:

You can find many more videos on the new features of Office 365 and Office 2019 at www.intellezy.com.

By Heather Walsh

USE YOUR SKILLS TO GIVE BACK

I was raised believing that to be able to live a truly full life you need to find a career you love that will allow you a way to always be giving back. I have absolutely found that career at Intellezy and I have been creating space in my life to give back in different ways since I was a teenager. I am always struck in job interviews and on the job encounters when someone finds out things that I have done; it inevitably opens up a new conversation and creates a different kind of positive relationship. Using the knack I have for organizing, team building, and social gathering has allowed me to do more than my 9-5 by giving back in ways that utilize my skills.

I love to organize and keep a team of workers moving in a positive direction. I also love basketball. I am not very good at playing it, but I love to watch it and understand the basics. So, when I was approached to be an Assistant Coach for a Special Olympics basketball program, I jumped at the chance!  What a way to combine everything I love. Later, when the kids were little and coaching was tough to add to the schedule, I decided to form a team for a 3-day fundraiser walk as a way to get back in shape and still be part of something.  I organized training walks and fundraisers and team events, and we raised a ton of money and completed 60 miles of walking as a team! These days, between working and running around for the kids, I am pressed for time and discretionary funds so I found an organization close to my heart that is moving into my area and needs to start building brand awareness and reaching out.  I am thrilled to be able to use my social media and speaking skills to help them.

So, think about the skills you have outside of just the ones you use daily at your job.  How can you use these skills to help others?  Make of list of what you’re good at, from cooking to accounting and everything in between.  Next, make a list of things you care about and want to help with, local to globally, then offer your gifts as a way to make the world a better place!

We all work really hard and between our families and commitments there is often little time for anything else, but if we can find a way to use the skills that bring in our paychecks to benefit others, we can grow our resumes and fill our hearts!

Coach headed off to the Special Olympics dance with some of my favorite North Shore Jazz players!

Be brave, be awesome and smile whenever possible.
Kristen Teixeira

*Got the basics down?  Awesome!  Try our intermediate and advanced courses and keep building your skills so you can help others!



Sorting Deleted Items by Date Deleted, Not Date Received

by Pam Conway, CLO and VP of Operations @ Intellezy

Recently, while working in my home office, my cat, Edgar, hopped up on my desk and promptly parked himself on my keyboard. Before I could dislodge him, his furry behind managed to delete a huge swath of messages in my Outlook Inbox. These weren’t all new messages, I quickly realized. Many were a few weeks old, left in my inbox as reminders to follow up. When I hurried over to my Deleted Items folder and remembered that it lists all messages in the order they were received, not the order in which they were deleted, I understood the magnitude of Edgar’s actions. I would need to recall the exact subject lines of each message deleted and then scroll through the deleted items folder in the hopes of finding them further back in the chronology. The problem? I couldn’t recall the specifics of a single message, only that I was missing at least a dozen or more.

What to do?! Well, luckily, I remembered my ability to customize the field headings in any folder and I was able to add a column that allowed me to sort the contents of my deleted items folder by when it was modified, which equated to the date it was deleted. Here’s how I did it:

1. In the deleted items folder, click the View tab and then click View Settings.

2. Next, click the Columns button.

3. Click the dropdown arrow for the Select available columns from list.

4. Select Date/Time fields.

5. Select Modified from the list and then click the Add button. The Modified column heading will be added to the list of column headings on the left. It will appear in the last position, which equates to the far right of the list of columns in the folder.

6. Use the Move Up button if you want the Modified column to appear in a different location.

7. Click OK in each of the two dialog boxes to return to the deleted items folder.

8. You will now see a Modified column header. Click the header to sort by this field. All recently deleted messages will now appear at the top of your deleted items!